The cost to fly out 40-50 people to upstate NY to use James' sets for 4-5 weeks worked out to be well more than just building our own sets, especially once you factor in accommodations, per diem/food, and transportation. Since the vast majority of Axanar's cast and crew live in L.A., it just doesn't make sense to go that route. That also doesn't factor in having to modify James' sets, and then switch them back when we're done, either. The only person that's even close to James' studio geographically is JG, so at least that would be one that wouldn't need trans-continental airfare, car, hotel, food, per diem, etc.
So you did entertain the notion?
Yes, that was actually the original plan when we were still in the 'let's make a good fan film' mindset, instead of the current 'let's make an awesome indie film' mindset. As things moved from having a crew of wonderful volunteers, to a crew of hired professionals, costs increased all around, including logistics of which made the most sense -- rolling our own vs a road trip. We'd have been happy to just fly folks about until we did the math and nearly fell out of our chairs.
Yes, we have optioned a script from David, however we wouldn't need to tear down the Axanar sets. They're built in a modular fashion and on casters, so they literally come apart in pieces and can just be rolled in to a corner of the studio space like a game of seriously geeky Tetris, or even rolled in to the parking lot (which is pretty big) to get them out of the way entirely in a more extreme scenario.
Out of curiosity, which Gerrold script, if you can speak about it at this time? Is it his "Star Wolf" series?
Can't comment on that yet, sorry.
I thought the name of the project was listed on one of the funding pages?