Re: Worldbuilding: New member integration in the UFP
Add to this the fact that Heads of States of western nations tend to be closely monitored by the people they work for, if this is going to be a "secret" meeting, then the top political leadership are the last people you would want present.
I'd say holoprojection technology, fast communications and the transporter would easily solve the problem of 'secrecy'. Who's gona notice the Prez is not home if you simply beam him out and then back?
What if it's a smart fungus?